| 2005 ANNUAL MEETING SECTION CHAIR PACKET back to Annual Meeting page Instructions for Section Chairs These general instructions will help you prepare your section packet for submission to the ASOR office by May 1. Requirements of your presenters, such as their membership in ASOR and registration for the meeting, are detailed below. Please note that, as was our policy last year, all paper submissions must be made online using the participation/abstract form. This form is transmitted via email to the ASOR office and it will then be forwarded to the section chair of the section named on the form. Section Chairs should also submit their Session/Media form online. The summary of your program copy can still be sent either by paper through the mail or as an attachment to an email to Britt Hartenberger in the Boston office at asor@bu.edu, though attachments (in Word or rtf format) are preferred. I. Membership / Registration Requirements A. Membership: Individual or institutional membership in ASOR is a prerequisite for participation in the Annual Meeting program (see a list of current institutional members). Participants must include their membership number on their Participation/Abstract Forms or list an affiliation with a member institution. Membership numbers are printed on the upper left of ASOR mailing labels and are also available from our Membership / Subscriber office at 866-727-8380 (toll-free). Please ensure that your participants are members of ASOR. All current members will be sent the ASOR Summer Newsletter that includes the Annual Meeting Program Guide listing the meeting schedule. B. Registration: Preregistration is a requirement for all participants in the Annual Meeting Program. Registration and payment are to be submitted to the ASOR office before the April 1, 2005 deadline. A preregistration form was included in the Winter ASOR Newsletter and is posted on the web in both pdf and online form format (see Preregistration page). A web page listing those preregistered for the Meeting is available so that you may check the status of your presenters. The ASOR office also sends confirm letters by mail to those who have registered. Waivers: While the normal policy for making presentations at the ASOR Annual Meeting requires ASOR membership and the registration fee, there may be a few situations in which exceptions might be appropriate. You can apply for waiving ASOR membership for cases in which the main area of research for one of your participants is not Near Eastern archaeology. Registration fees might be waived if your participant is a visiting non-North American scholar. In order to be approved for a waiver, the participant must not have previously participated in our Annual Meeting (previous participation can be checked by the ASOR office at 617-353-6570 or asor@bu.edu). Please contact Eric Cline, Chair of CAMP (ehcline@gwu.edu) in order to request a waiver for a participant. Your participant may also request a waiver themselves using the Participation/Abstract Form, but it is the Section Chair's responsibility to follow through with these requests. If you are inviting paper submissions from colleagues for your section, please ask them whether they have already submitted an abstract to another section at the Meeting. If the person has already submitted to another section, please withdraw your invitation to them or tell them that they may only be involved in your section if they are not presenting elsewhere. A participant may not present two papers at the same meeting (see "Two Appearance Policy"). II. Two Appearance Policy Members may present one paper and either chair one session or be a respondent / discussant / panelist in one section. Persons may participate only two times on the program in any capacity (business meetings are exempt.) III. Session Scheduling Sessions are placed in two (2) hour time slots. Please plan for no more than two hours per session. Please allow time for discussion of papers. If you do not think you will have enough papers to fill your entire session, please let the Chair of the Program Committee, Rachel Hallote (see contact info below) know by April 15, 2005. IV. Guidelines for Submission of Section Chair's Materials Submit the following three items: A. Program copy for your section, following these guidelines (see the Sample program copy below), to the ASOR office via email attachment or mail. B. Statement that all participants are preregistered. Please check the preregistration list on the web and remind any presenters who have not yet registered to do so by April 1. When you submit your program copy, please state that you have checked that all your participants (and yourself) are listed on our preregistration list. If a registration waiver has been approved for a participant, their name should also be on this list. C. The Session / Media Request form for each session in your section: use the Session/Media web form. The form summarizes the number of sessions, their length, and the audiovisual equipment needed by presenters. Please make sure that all audiovisual equipment requested by your presenters is included on your summary form (two slide projectors, etc.), since your form will be used to order audiovisual equipment from the hotel. V. Abstract format A. Abstracts are requested for each paper in the program. If the participation form you receive does not include an abstract, please contact the participant and ask them for one. A single abstract representing an entire session is not acceptable. Footnotes should not be used in the abstracts - references, if absolutely necessary, should provide complete bibliographic information. B. If your presenters submit abstracts longer than the 250 word limit, please edit them to conform to the length limit and send the new revised abstract to the ASOR office with your other materials. VI. Etiquette for Presiders The Section Chair is responsible for making sure that all Session Presiders are aware of the following rules of etiquette. A. The printed schedule will be followed strictly. Let presenters, respondents, and panelists know of this practice. If a participant of the session finishes early, do not begin the next portion until the printed time. Fill "gaps" with discussion or a break. B. Announce any changes to the schedule at the beginning of the session and at the time of the change. C. Ask your student assistant (either a Lindstrom fellow or volunteer) or contact the ASOR Registration Desk while at the Meeting if you have problems, such as:
VII. Deadlines for Participants and Section Chairs
For more information contact: Rachel
Hallote, Chair of the Program Committee or Britt Hartenberger in the ASOR Boston office (contact information).
Reports on Current Excavations and Surveys, ASOR-Affiliated (Session 1 of 2) 2 hours total time Theme (optional): none Reports on Current Excavations - ASOR-Affiliated I Eric H. Cline (George Washington University), Presiding Sharon Herbert (University of Michigan) and Andrea Berlin (University of Minnesota), "New Excavations at Tel Kedesh" (20 min.) Douglas R. Edwards (University of Puget Sound), "Life in a Small Town: Three Seasons of Excavations at Khirbet Cana, Israel" (20 min.) Kenneth G. Holum (University of Maryland) and Clayton Lehmann (University of South Dakota), "The 2000 Season of the Combined Caesarea Expeditions" (20 min.) Martha Sharp Joukowsky (Brown University), "Petra 2000: Brown University Excavations of the Great Temple" (20 min.) Steven Falconer, Jennifer Jones, and Patricia Fall (Arizona State University), "Early Bronze IV Village Life at Tell Abu en-Ni'aj, Jordan" (20 min.) Discussion (20 min.) General Discussion (20 min.)
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