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2002 ANNUAL MEETING SECTION CHAIR PACKET Instructions for Section Chairs These general instructions will help you prepare your section packet for submission to the ASOR office. Requirements of your presenters, such as their membership in ASOR and registration for the meeting, are also detailed below. You may either fill out the paper forms and mail your packet to us or send your packet to the ASOR office as an attachment to an email. Paper forms will be sent to all section chairs in January. If you send your program as an attachment to an email, please fill out and submit the online version of the Session Media form instead of putting this information into the attached file. I. Membership / Registration Requirements A. Membership: Individual or institutional membership in ASOR is a prerequisite for participation in the Annual Meeting program (see a list of current institutional members). Participants must include their membership number on their Participation/Abstract Forms. Membership numbers are printed on the upper left of ASOR mailing labels and are also available from our Membership / Subscriber service at 800-821-7823. Please ensure that your participants are members of ASOR. If they are current members, they will be sent the ASOR Spring Newsletter that includes the Annual Meeting Program Guide. B. Registration: Preregistration is a requirement for all participants in the Annual Meeting Program. Registration and payment are to be submitted to the ASOR office before the April 1, 2000 deadline. Upon receipt of their registration and payment, the ASOR office will send out a letter of acknowledgement, which participants can then copy and send to section chairs as proof of registration. Preregistration forms are included in the Winter and Spring ASOR Newsletters and are posted on the web (see Preregistration form). A web page listing those preregistered for the Meeting will also be posted in April, so that you may check the status of your presenters. Waivers: While the normal policy for making presentations at the ASOR Annual Meeting requires ASOR membership and the registration fee, there may be a few situations in which exceptions might be appropriate. You can apply for waiving ASOR membership for cases in which the main area of research for one of your participants is not Near Eastern archaeology. Registration fees might be waived if your participant is a visiting non-North American scholar. In order to be approved for a waiver, the participant must not have previously participated in our Annual Meeting (previous participation can be checked by the ASOR office at 617-353-6570 or asor@bu.edu). Please contact Doug Clark, Chair of CAMP (clardo@wwc.edu) in order to request a waiver for a participant. Your participant may also request a waiver themselves using the Participation/Abstract Form, but it is the Section Chair's responsibility to follow through with these requests. If you are inviting paper submissions from colleagues for your section, please ask them whether they have already submitted an abstract to another section at the Meeting. If the person has already submitted to another section, please withdraw your invitation to them or tell them that they may only be involved in your section if they are not presenting elsewhere. A participant may not present two papers at the same meeting (see "Two Appearance Policy"). II. Two Appearance Policy Members may present one paper and either chair one session or be a respondent / discussant / panelist in one section. Persons may participate only two times on the program in any capacity (business meetings are exempt.) III. Session Scheduling Sessions are placed in two (2) hour time slots. Please plan no more than two sessions and no session longer than two hours. Please allow time for discussion of papers. IV. Guidelines for Submission of Section Chair's Materials Send to the ASOR office the following four items: A. a Summary of your program, following these guidelines (see the Sample Program Copy below):
B. a Participation / Abstract form for each presenter. If some of your forms were emailed to you via the ASOR website, you do not need to copy and send these to us again, please just provide a list of these presenters. C. Proof of preregistration by participants. Either a copy of their acknowledgement letter or note that they are listed on our web site as preregistered (the web site list will be available in April). D. the Session / Media Request Form for each session in your section, via snail mail or the web version. The form summarizes the number of sessions, their length, and their audiovisual needs. V. Instructions for Abstracts
VI. Etiquette for Presiders The Section Chair is responsible for making sure that all Session Presiders are aware of the following rules of etiquette.
VII. Deadlines for Participants and Section Chairs
For more information contact: Eric Cline, Chair of the Program Committee or the ASOR Boston office (see contact information page for address and phone).
Reports on Current Excavations and Surveys, ASOR-Affiliated (Session 1 of 2) 2 hours total time Theme (optional): none Reports on Current Excavations - ASOR-Affiliated I Eric H. Cline (George Washington University), Presiding Sharon Herbert (University of Michigan) and Andrea Berlin (University of Minnesota), "New Excavations at Tel Kedesh" (20 min.) Douglas R. Edwards (University of Puget Sound), "Life in a Small Town: Three Seasons of Excavations at Khirbet Cana, Israel" (20 min.) Kenneth G. Holum (University of Maryland) and Clayton Lehmann (University of South Dakota), "The 2000 Season of the Combined Caesarea Expeditions" (20 min.) Martha Sharp Joukowsky (Brown University), "Petra 2000: Brown University Excavations of the Great Temple" (20 min.) Steven Falconer, Jennifer Jones, and Patricia Fall (Arizona State University), "Early Bronze IV Village Life at Tell Abu en-Ni'aj, Jordan" (20 min.) Discussion (20 min.) General Discussion (20 min.)
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